If needed, grantees, in consultation with their OVC grant manager, may request a project period extension during the final year of their project period. Grantees must submit the request as a Grant Award Modification (GAM) in JustGrants at least 30 calendar days prior to the end of the award. The award period will not be extended merely for the purpose of using unobligated funds. All project period extension requests must include:
- A letter of request on letterhead signed by leadership with detailed justification.
- A revised timeline.
Generally, the following shall apply to all grants and cooperative agreements:
- No more than one project period extension may be made to the award.
- A project period extension may not exceed 12 months.
- An extension may be made only if the period of performance has not expired.
- Award recipients requesting an extension should have no significant performance or compliance issues.
- A robust narrative justification must be included establishing that the extension is for the benefit of the Federal Government, and containing a plan and timeline for completion within the project period extension.
- A project period extension may not be made merely for the benefit of the recipient or for the purpose of enabling the recipient to use unobligated balances.
All extension requests will be evaluated on a case-by-case basis. Please consult the DOJ Grants Financial Guide for additional guidance on no-cost extension requests.