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March 2020 Updates to Match Waiver Approval Process

© Gary Blakeley/Shutterstock.com (see reuse policy).

A Copy of an Email Sent by Kathrina S. Peterson, OVC Deputy Director, on March 31, 2020

Good Afternoon Everyone,

OVC is issuing the attached "March 2020 Updates to OVC Match Waiver Approval Process" in response to VOCA Victim Assistance Administrators comments and feedback. There are three distinct updates from the original July 2019 "OVC Match Waiver Approval Process."

First, in Section II(A)(2), there is now a “unique circumstance” exception to the requirement that states must submit a revised policy to the grant manager and receive approval prior to making any waiver determinations. When “unique circumstances” apply, state administering agencies should consult with their grant manager.

Second, under the March 2020 Updates to OVC Match Waiver Approval Process Section II(A)(2), revised match waiver polices should be submitted by the end of the fiscal year, unless otherwise requested by the grant manager. The July 2019 “OVC Match Waiver Approval Process” required state administering agencies to submit revised match waiver policies within 30 days of revision.

Third, under the March 2020 Updates to OVC Match Waiver Approval Process II(A)(4), the requirement that states must submit match waiver determination letters within 30 days of determination is removed. Now, states must submit the match waiver determinations with the template excel spreadsheet by no later than 90 days after the fiscal year end.

The "March 2020 Updates to OVC Match Waiver Approval Process" is effective March 31, 2020, and supersedes the July 2019 “OVC Match Waiver Approval Process.” The March Updates to OVC Match Waiver Approval Process applies to, and is automatically incorporated into, all OVC approved state match waiver policies. State administering agencies do not need to revise their state match waiver policies to reflect the changes in the “March 2020 Updates to OVC Match Waiver Approval Process.”

If you have any questions, please contact your program manager.

Many thanks for your perseverance, commitment, and collaboration.

Kate

P.S. – Including the Compensation Administrators for their awareness.

Kathrina Peterson
Deputy Director
State Compensation and Assistance Division
Office for Victims of Crime

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Date Created: May 7, 2020