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The OVC Center for VOCA Administrators

Resource Library

The OVC VOCA Center Resource Library provides a range of resources to help Administrators manage VOCA funding. Websites, fact sheets, toolkits, templates, videos, and other information are featured to strengthen and enhance victim services.

Resources are listed in alphabetical order. You can search by topic or enter keywords in the search box below. If there is a webpage or document not included in the library that you believe would be helpful to VOCA Administrators, please email the link or document to [email protected].

Resource Library

Category 1 Category 2 Resource Date Published Audience Type Document Type
Grants and Financial Management   (The) Audit Process, Office of Inspector General
The U.S. Department of Justice, Office of the Inspector General (OIG) provides a 5-part series that explains the lifecycle of an OIG Audit, which may help VOCA Administrators understand and prepare for the audit process.
September 17, 2018 Assistance and Compensation Webinar
Grants and Financial Management   Automated Standard Application for Payments Training Manual
Department of Justice User Training Manual for navigating the Automated Standard Application for Payments (ASAP) to drawdown funds and manage electronic payments.
n.d. Assistance and Compensation Guide
Introduction to VOCA (101) Promising Practices Characteristics of Well-Supported Payment Amounts for Lost Wages & Loss of Support
The Office for Victims of Crime provides model characteristics of well-supported payment amounts for lost wages and loss of support that VOCA Compensation Administrators can rely on in designing auditable compensation programs that adhere to federal and U.S. Department of Justice grant record-keeping requirements.
n.d. Compensation Tip Sheet
Promising Practices Introduction to VOCA (101) Charging and Certification of Sexual Assault Forensic Exams to Compensation Programs
This information from the Office for Victims of Crime provides guidance to clarify the charging and certification of payments for sexual assault forensic exams with respect to the Crime Victims Fund Compensation Program.
January 25, 2021 Compensation Guide
Grants and Financial Management   Child Victims and Witnesses Support Materials
The Office for Victims of Crime developed these materials to support children and youth during their involvement with the justice system as a victim or witness to a crime. Resources are provided by age groups (ages 2-6, ages 7-12, ages 13-18) and court type (e.g., Family and Dependency Court, Criminal Court). Guides for Parents/Caregivers and Practitioners contain suggestions for using the materials and some ways to support children as they experience being a child witness and/or victim.
n.d. Assistance Website
Grants and Financial Management   Civil Rights, OJP Office of Civil Rights
The Office of Justice Programs, Office of Civil Rights provides resources to comply with civil rights requirements of federal grant funding.
n.d. Assistance and Compensation Website
Introduction to VOCA (101)   Cost Allocation Services Best Practices
The U.S. Department of Health and Human Services provides guidance on State and Local Governments Central Service Cost Allocation Plans and Indirect Cost Rate Proposals. VOCA Administrators and staff can use this information for the application and monitoring of cost allocation plans and indirect cost rates.
August 2017 Assistance and Compensation Other
Grants and Financial Management   Crime Victims Fund Resources
The Office for Victims of Crime provides Crime Victims Fund resources including fact sheets and a video that explains the creation of the Fund, the impact it has made in services to victims of crime, and how the Fund is administered.
n.d. Assistance and Compensation Website
Grants and Financial Management Introduction to VOCA (101) DOJ Grants Financial Guide
The DOJ Grants Financial Guide serves as the primary reference manual to assist OJP, OVW, and COPS Office award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and ensure funds are used for the purposes for which they were awarded. A searchable PDF version of the DOJ Grants Financial Guide and a history of changes made to the current guide is also available on the webpage.
  Assistance and Compensation Guide
Grants and Financial Management Funding Sources and Strategies Funding Opportunities, Office for Victims of Crime
This website provides information about the Office for Victims of Crime list of current funding opportunities. Discretionary grants for VOCA State Administrating Agencies and service providers are listed along with formula grant opportunities.
n.d. Assistance and Compensation Website
Partnership Resources Introduction to VOCA (101) Grants Financial Management Training, U.S. Department of Justice
This is the link to the U.S. Department of Justice Online Grants Financial Management Training. Grant award administrators, financial managers, and other program staff may satisfy the financial management training by completing the "DOJFMT" course provided on this website.
Last modified January 3, 2019. Assistance and Compensation eLearning
Partnership Resources Introduction to VOCA (101) Grants Management Resources, Office for Victims of Crime
The Office for Victims of Crime (OVC) provides grant management resources including: OVC Grantee Resource Guide on COVID-19; System for Award Management (SAM); Financial Management Online Training; Guidance for Conference Approval, Planning and Reporting; Requirements for Preparing OVC Funded Publications & Multimedia Products; Tips for Managing Grants; OVC Tribal Financial Management Center, Grant Monitoring, Office of the Inspector General Audits; and Civil Rights Compliance.
Last modified January 3, 2019. Assistance and Compensation Website
Grants and Financial Management Promising Practices Helping Victims of Mass Violence & Terrorism - Planning, Response, Recovery, and Resources
The Office for Victims of Crime, in coordination with the Federal Bureau of Investigation’s Victim Services Division and the U.S. Department of Justice, Office of Justice for Victims of Overseas Terrorism, developed this toolkit to help communities prepare for and respond to victims of mass violence and terrorism in the most timely, effective, and compassionate manner possible.
August 2015 Assistance and Compensation Toolkit
Grants and Financial Management Promising Practices Human Trafficking Capacity Building Center, Office for Victims of Crime
The Office for Victims of Crime Human Trafficking Capacity Building Center exists to help organizations and tribes start, sustain, or grow their anti-trafficking work.
n.d. Assistance Website
Grants and Financial Management   Indirect Costs Guidance and Resources, Office of Justice Programs
The Office of Justice Programs provides direct links to online resources for a grantee to complete an indirect costs proposal and includes examples.
n.d. Assistance and Compensation Other
Introduction to VOCA (101)   Inspector General, U.S. Department of Justice, Office of the Inspector General
The U.S. Department of Justice, Office of the Inspector General (OIG) conducts audits of grant programs to ensure award recipients are complying with applicable statutes and are accomplishing the goals of the awards. The OIG website contains all audit reports completed on Crime Victims Fund programs, and information on how to report fraud, waste and abuse.
June 24, 2021 Assistance and Compensation Website
Grants and Financial Management   International Terrorism Victim Expense Reimbursement Program (ITVERP)
The Office for Victims of Crime International Terrorism Victim Expense Reimbursement Program (ITVERP) provides assistance to victims of designated terrorist acts for certain expenses, regardless of the victim's legal state of residence. Eligibility, allowable expenses, and the application process for this program are on the site.
n.d. Assistance and Compensation Website
Grants and Financial Management Introduction to VOCA (101) JustGrants and Automatic Standard Application for Payments Information
The JustGrants and the Automatic Standard Application for Payments (ASAP) systems are used by the U.S. Department of Justice to administer grants. This site provides resources and training materials for users of these systems.
n.d. Assistance and Compensation Other
Grants and Financial Management   Limited English Proficiency
The United States government Limited English Proficiency (LEP) website provides tools, resources, and information to help comply with LEP requirements. LEP.gov is maintained by the Federal Coordination and Compliance Section (FCS) in the Civil Rights Division of the U.S. Department of Justice.
Toolkit last updated February 5, 2021. Assistance and Compensation Website
Partnership Resources   Monitoring Toolkit
The Office for Victims of Crime Training and Technical Assistance Center (OVC TTAC) developed this Monitoring Toolkit to provide consolidated information, convenient links, and customizable templates. These resources help states build their capacity to monitor subrecipients effectively, from planning and risk assessment to conducting desk reviews and onsite visits. The Toolkit is available on the MyVOCA Resources section of OVC TTAC's website.
n.d. Assistance Toolkit
Partnership Resources Grants and Financial Management National Association of Crime Victim Compensation Boards
The National Association of Crime Victim Compensation Boards (NACVCB) provides information and resources to assist in the administration of VOCA Compensation grants. The Member's Only section contains sample documents and resources from other states.
n.d. Compensation Website
Partnership Resources   National Association of VOCA Assistance Administrators
The National Association of VOCA Assistance Administrators (NAVAA) website provides information and resources to assist in the administration of VOCA Assistance grants. The Member's Only section contains sample documents and resources from other states.
n.d. Assistance Website
Grants and Financial Management Performance Measurement and Evaluation Performance Measures Resources, Office for Victims of Crime
The Office for Victims of Crime provides guidance on collecting performance measures to demonstrate achievement of program goals. Information about reporting program performance measures and how to access assistance can be found on this site.
Dates of resources vary. Assistance and Compensation Website
Partnership Resources Promising Practices Publishing Guidelines, Office for Victims of Crime
This website provides Guidelines from the Office for Victims of Crime on creating documents, videos, and online publications that are funded with OVC grant dollars.
July 2016 Assistance and Compensation Website
Grants and Financial Management   Resource Guide on COVID-19
The Office for Victims of Crime developed this Resource Guide to help answer pressing questions about how to operate, provide services, and manage OVC grants during the COVID-19 pandemic.
May 14, 2020 Assistance and Compensation Guide
Grants and Financial Management   Small Entity Compliance Guide to the Fair Labor Standards Act's on Exemptions Guidance on Exempt vs. Non-exempt
The U.S. Department of Labor's Small Entity Compliance Guide to the Fair Labor Standards Act provides guidance to determine allowable overtime exemptions for staff and subrecipient staff. Understanding the exemptions is helpful during the grant budget review process and for monitoring activities.
n.d. Assistance Other
Grants and Financial Management   Subawards and Procurement Contracts under OJP Awards
The Office of Justice Program (OJP) provides resources to assist in differentiating between subawards and procurement contracts under OJP awards. Resources provided include a toolkit, checklist, and resources for sole source justification.
November 2016 (toolkit), June 2017 (checklist), May 2017 (sole source) Assistance and Compensation Website
Grants and Financial Management   The Green Book
The U.S. Government Accountability Office created the Standards for Internal Control in the Federal Government, or "Green Book," that sets the standards for an effective internal control system for federal agencies. The Green Book outlines standards that are reviewed during federal audits and Single Audits.
Revision issued September 10, 2014. Assistance and Compensation Report
Grants and Financial Management   Time and Effort Best Practices for VOCA-Funded Personnel
OVC posted this resource in response to inquiries from the field on how to document salaries, wages, and fringe benefits for grant-funded personnel.
June 24, 2021 Assistance and Compensation Other
Grants and Financial Management Introduction to VOCA (101) Title 2 of the Code of Federal Regulations (C.F.R.), Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
The Code of Federal Regulations (C.F.R.) is the codification of the general permanent rules established in the Federal Register by the departments and agencies of the Federal Government.  Federal Grants and Agreements are governed by Title 2 (2 C.F.R.) and most regulations applicable to state administrating agencies are in parts 200-299.  The list of "Related Resources," on this webpage, provides a link to the annual edition, which allows users to search and download versions by year.
Data is current as of July 29, 2021. Assistance and Compensation Website
Partnership Resources   Training & Technical Assistance Center, Office for Victims of Crime
The Office for Victims of Crime Training & Technical Assistance Center (OVC TTAC) provides information and resources for VOCA Assistance subrecipients and useful toolkits for both VOCA Assistance and VOCA Compensation administrators.
n.d. Assistance and Compensation Website
Introduction to VOCA (101) Grants and Financial Management Training and Technical Assistance Resources, Office of Justice Programs
The Office of Justice Programs provides resources and training materials about grants and financial training, pass-through entity's oversight responsibilities for subrecipients, DOJ grants financial management principles for tribes, and training and technical assistance for specialized fields on this site.
n.d. Assistance Website
Introduction to VOCA (101) Grants and Financial Management Tribal Financial Management Center, Office for Victims of Crime
The Office for Victims of Crime (OVC) Tribal Financial Management Center (TFMC) provides training, technical assistance, and resources to support American Indian and Alaska Native communities as they successfully manage the financial aspects of their federal awards. Through the OVC TFMC, financial specialists are available to provide services (at no cost) to tribal grantees, including onsite and offsite technical assistance, assistance in preparing OVC grant applications, and access to a Virtual Support Center.
n.d. Assistance Website
Grants and Financial Management   United States Code of Victim Rights, Compensation and Assistance
The United States Code (34 U.S.C. Ch. 201) is the federal law establishing the Crime Victims Fund, and the Office for Victims of Crime.
n.d. Assistance and Compensation Website
Partnership Resources   USA Spending
USAspending.gov is a federal website that VOCA Assistance Administrators and staff can use to search all federal funding resources received by subrecipients to assist in monitoring and risk assessment.
n.d. Assistance Website
Performance Measurement and Evaluation Promising Practices Vicarious Trauma Toolkit, Office for Victims of Crime
The Office for Victims of Crime Vicarious Trauma Toolkit (VTT) was developed on the premise that exposure to the traumatic experiences of other people, known as vicarious trauma, is an inevitable occupational challenge for the fields of victim services, emergency medical services, fire services, law enforcement, and other allied professionals. Organizations, however, can mitigate the potentially negative effects of trauma exposure by becoming vicarious trauma-informed. The VTT includes tools and resources tailored specifically to these fields that provides the knowledge and skills necessary for organizations to address the vicarious trauma needs of their staff.
n.d. Assistance and Compensation Website
Grants and Financial Management Introduction to VOCA (101) Victims of Crime Act—Victim Assistance Program (PDF)
This PDF version of the "Final Rule" or "VOCA Rule" outlines the Federal Register program requirements, use of funds for administration and training, subrecipient program requirements, subrecipient project requirements, and subrecipient allowable and unallowable costs for the Victim Assistance formula grant.
August 8, 2016 Assistance Other
Grants and Financial Management Introduction to VOCA (101) Victims of Crime Act—Victim Assistance Program (Webpage)
This Federal Register webpage provides an electronic version of the "Final Rule" or "VOCA Rule" and outlines program requirements, use of funds for administration and training, subrecipient program requirements, project requirements, and allowable and unallowable costs for the Victim Assistance formula grant.
August 8, 2016 Assistance Website
Introduction to VOCA (101)   Victims of Crime Act—Victim Compensation Grant Program (PDF)
This PDF version of the Federal Register outlines program requirements, program guidelines, and eligible crime types and expenses for the Victim Compensation formula grant.
May 16, 2001 Compensation Other
Performance Measurement and Evaluation Introduction to VOCA (101) Victims of Crime Act—Victim Compensation Grant Program (Webpage)
This electronic version of the Federal Register outlines program requirements, program guidelines, and eligible crime types and expenses for the Victim Compensation formula grant.
May 10, 2001 Compensation Website
Grants and Financial Management Promising Practices Vision 21: Transforming Victim Services, Office for Victims of Crime Final Report
This report summarizes the Vision 21 initiative, launched by OVC in the fall of 2010, and outlines challenges and ways to advance the state of victim assistance in the United States.
May 2013 Assistance and Compensation Report
Grants and Financial Management   VOCA Victim Assistance Program Grantee Frequently Asked Questions
The Office for Victims of Crime provides guidance through a list of frequently asked questions about the Performance Measurement Tool to assist VOCA Assistance Administrators in completing state annual reports and subrecipient quarterly data.
n.d. Assistance Tip Sheet
Partnership Resources Grants and Financial Management VOCA Victim Compensation Program Grantee Frequently Asked Questions
The Office for Victims of Crime provides guidance through this list of frequently asked questions about the Performance Measurement Tool to assist VOCA Compensation Administrators in completing quarterly and annual data reports.
n.d. Compensation Tip Sheet
Grants and Financial Management Introduction to VOCA (101) VOCApedia
The Office for Victims of Crime VOCApedia resource tool provides answers on allowability questions related to the Victims of Crime Act Formula Victim Assistance Grant Program Final Rule. Answers include general provisions, match requirements, indirect cost rates, volunteers, pass-through entities, supplanting, subrecipient monitoring, reporting, allowable expenses, and more.
November 2019 Assistance Website