All recipients and subrecipients of OVC formula funding are required to collect and report performance measures data that demonstrate how they are accomplishing the goals and objectives of the VOCA Victim Assistance formula grant programs.
The accuracy and timeliness of reporting data is extremely important. Data reported by grantees allows OVC to—
- demonstrate the value and specific benefits of the program to government agencies, the victim services field, the public, and other stakeholders;
- generate an annual report on the program to demonstrate outputs of grant funds; and
- emphasize progress made toward achievement of OVC’s strategic and program goals.
Victim Assistance Performance Measures (en español) collect data on the number of victims served, victim demographics, types of victimization, and services provided. Victim Assistance grantees and subgrantees report this data on activities supported with VOCA grants plus match funding.
Victim Assistance grantees are also required to submit a Subgrant Award Report (SAR) (en español) for every subgrantee within 90 days after the subaward’s start date. The SAR captures the subgrantee name, type of organization, service area, subaward amount, period of performance, and purpose. OVC uses this data about Victim Assistance subgrantees to respond to data requests from other government offices, the legislature, media groups, and other stakeholders.
Need a place to start with new subgrantees or help training new points of contact? Start with these resources:
- Victim Assistance Performance Management: Introduction
Recorded presentation covering OVC performance measures, how the performance management team can assist, and suggestions on how to review performance reports. (Approx. 14 mins) - Victim Assistance Performance Management: Roles, Responsibilities, and Performance Measures
Recorded presentation covering grantee and subgrantee roles and responsibilities along with how to get started with performance reports. (Approx. 14 mins) - Victim Assistance Performance Management Welcome Guide
The purpose of this document is to help VOCA Victim Assistance grantees and subgrantees collaborate on data collection efforts and ensure they are tracking accurate performance measures data. This is not a comprehensive guide but a welcome package to outline what subgrantees need to prepare before logging into a reporting system.
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Victim Assistance Performance Measurement Tool User Training Webinar
This OVC webinar provides guidance for reporting on the required performance measures for the VOCA Victim Assistance formula grant program.
Members of OVC’s performance measurement team provide an overview of performance management, processes for accessing the Performance Measurement Tool (PMT) system, entering quarterly performance measures, generating the annual grantee report, and troubleshooting strategies and additional resources.
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Victim Assistance Writing an Impactful Annual Report Training Webinar
This OVC webinar provides guidance for VOCA Victim Assistance Grantees on how to use the performance measure data entered into the Performance Measurement Tool (PMT) to inform the annual report.
During the webinar, members of the OVC’s performance measurement team provide information on the annual reporting questions and explore each question and what responses should entail. The team also highlights how a clear and concise annual report can tell the story of the qualitative data and the grant activities completed grantees and subgrantees.
Award recipients are required to provide relevant data by submitting quarterly performance measures through OVC’s online Performance Measurement Tool (PMT). Grantees and subgrantees should view the Victim Assistance PMT fact sheet for information about accessing PMT accounts, resetting passwords, and the function of some of the PMT pages.
Grantees and subgrantees enter performance measures data quarterly via the PMT. Every December, grantees must create an annual report from the PMT to upload into the Justice Grants System (JustGrants). During the nonsubmission periods, grantees are encouraged to create a report from the PMT for their own records.
If VOCA Assistance Administrators choose to have their subgrantees submit their quantitative data, the VOCA Assistance Administrators should establish earlier reporting deadlines for their subgrantees, so that they may review the data prior to submittal.
Performance Measure Dictionary and Terminology Resource
This resource provides definitions for terms used across OVC performance measures and includes terms related to demographics and types of victimizations, victim services, and victim compensation expense.
Center for Victim Research Victim Services Performance Measure Data Visualization Tool
Data collection and visualization tool for VOCA Victim Services performance measures.
Victim Assistance–Subgrantee Data Tracking Template (Excel)
This spreadsheet is a data collection tool for gathering individual-level data for the Victim Services question bank.
Victim Assistance Prorating Strategies for Subgrantees
This resource clarifies situations when subgrantee data might be prorated and offers options for prorating subgrantee data before entry into the PMT.
Clarification for Victim Assistance Grantee PMT Reporting
This document clarifies the types of financial data that Victim Assistance grantees provide in the SAR, expectations around updating financial data in the PMT system, and the PMT’s role as a secondary data system.
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VOCA Victim Assistance PMT Targeted Guidance Training
Members of OVC’s performance measurement team discuss guidance for reporting on required performance measures; processes for accessing the Performance Measurement Tool (PMT) system; submitting quarterly and semiannual data reports; navigational tips and troubleshooting strategies; and resources and tools for additional support.